Office Manager

SpringerMillerSystems

May 31, 2017

Website :

www.springermiller.com/

Location :

Stowe, VT

Job Type :

Full Time

Company Description :

Founded in 1984, Springer-Miller Systems develops comprehensive, integrated guest-centric property management systems and spa management systems for the finest hotels, resorts and spas in the world. Springer-Miller’s flagship product, the SMS|Host Hospitality Management System was the first of it’s kind: a completely guest-centric property management system. The SMS|Host System includes a complete set of fully integrated modules and interfaces that provide flexible technology to fit the needs of your resort or hotel property. SMS|Host includes fine dining and retail POS, recreation management, timeshare/condo management, online booking and much more. The SpaSoft spa management system represents a fully-integrated, dynamic activities management/scheduling software solution used by more than 65% of the world’s five-star spas.

 

Job Description :

As an Administrative Assistant, you will be responsible for managing and completing assigned projects. Typical duties include planning, developing, and implementing programs and projects. This role will be responsible for ensuring all projects are completed on time and are met with consistence and accuracy. In addition, this position provides administrative support to the President. Such duties would involve, planning travel, coordinating meetings, and reconciling expenses. The Administrative Assistant has varying weekly duties for other departments such as Support, Accounting, and Contracts.

JOB RESPONSIBILITIES: 

  • Various Salesforce related data cleanup projects
  • Schedule and coordinate quarterly Town Hall meeting
  • Assist support with reaching out to customers who have cases in the “Awaiting Customer Response” status to see if case has been resolved
  • Perform various data entry related projects related to support and other department metrics
  • Send all customization request letters to customers and then create the Opportunity and Work Orders in Salesforce for Contracts
  • Create and send termination letters to customers
  • Oversee the Maintenance Clerk and his daily functions
  • Greet all visitors (vendors, customers, etc.) to the office
  • Facilitate on-site meetings and alert office when guests are in-house
  • Place all internal orders for items such as hardware, headsets, and software licenses
  • Announce new and departing employees on the company’s intranet site
  • Create and manage the quarterly Leadership Award
  • Keep Organization Chart updated
  • Update company-wide phone listing
  • Field all calls from vendors regarding payment
  • Act as a liaison between Jonas Accounting and Springer-Miller employees regarding the payment of invoices
  • Code all invoices in Iron Mountain accordingly and route to the appropriate managers
  • Upload all invoices into accounting software
  • Support the Hospitality Business Unit Presidents day to day operations

JOB QUALIFICATIONS:
  • Post-secondary education including Degree or Diploma in Business Administration, Hospitality or 3+ years’ experience in a related field
  • Very proficient in Microsoft Office 2013 (or higher) applications including Outlook, Word, Excel and PowerPoint. 3+ years mandatory
  • Excellent written and verbal communication skills
  • A high degree of understanding of confidentiality when it comes to company and personnel information
  • Experience with Salesforce.com is an asset but not required

 

Personal Qualifications:
  • Excellent written and oral communication skills
  • Ability to maintain highest degree of confidentiality concerning SMS business, especially legal and executive matters
  • Friendly, outgoing personality
  • Excellent organizational skills
  • Great attention to detail
  • Enhances own performance through consistent self-study
  • Desire to provide outstanding customer service
  • Able to work well individually or as part of a team
  • Ability to handle multiple requests and stress

 

Is This You?

IS THIS YOU?

To apply for this position, submit a resume to Human Resources at: 

jobs@gjonas.com

Please indicate job title in subject heading of email 

“An Equal Opportunity Employer”